Roundtable video meetings

Roundtable’s built-in video meetings make it easy to connect and collaborate in real time. Whether you're hosting training, workshops, committee meetings, webinars, office hours, or Q&As, Roundtable keeps everything in one place.

Create a video meeting

Members can create a Roundtable video meeting when creating a new event.

Click "Add Roundtable video conferencing" to add a Roundtable video link. This can be shared with anyone, even if they do not have a Roundtable account.

Meetings can be joined by visiting the unique Roundtable meeting link generated for the event.

Control who can join the meeting

The meeting “host” is the individual who created the meeting link. Hosts can designate other participants as hosts during the meeting.
Roundtable video meetings offer two visibility levels:
- Trusted (Default): Only members who share a space with a host can join.
- Public: Anyone with the meeting link can join.
The creator of the event can adjust the visibility of the video meeting by editing the event.

Hosts can adjust the visibility in the "Participants" section during the meeting.

You can find visibility settings under the "Participants" tab on the right side of your screen.

Each meeting supports up to 100 participants.
Within a space, banners are displayed when events with meeting links are currently happening, making it easy for members to quickly join.

Participate in a video meeting

All attendees can engage with the following interactive tools:

🎥 Video & Audio Controls – Mute/unmute yourself and toggle your camera on/off.
🌆 Virtual Backgrounds – Blur your background or select from a selection of preset images.
🖥 Screen Sharing – Share your entire screen, a specific application, or a browser tab.
📄 Live PDF Annotations – Share and collaboratively annotate PDFs in real time.
🎉 Emoji Reactions – Express feedback instantly with emoji reactions.
✋ Raise Hand – Signal when you want to speak without disrupting the conversation.
💬 Live Chat – Exchange messages with participants in real time.

Record a video meeting

Meeting hosts can record sessions for future reference.

To record, click "Start Recording" in the upper right-hand corner of your screen.

Recording & access
- Hosts can start and stop recordings at any time.
- Once the video processing is complete, the user who initiated the recording receives an email notification letting them know that the recording is available.
- Recordings are automatically uploaded to the associated Roundtable event(s) if the event meeting link matches the Roundtable Meet link.
- The recording is also added to the spaces’s resource library, making it easily searchable and accessible to members.

You can find a recording of the event in "Event Details".

You can also find a recording of the event in the Resource Library.

Transcripts & chat logs
- Video transcripts are available in the Transcript tab when viewing the recording in the resource viewer.
- Chat messages from the recorded session are saved as a separate CSV file and uploaded alongside the recording.

You can find a summary and transcript in the event details once the event is concluded!

To ensure a recording is saved, the Roundtable meeting link must be associated with the event. Hosts must also be logged into Roundtable. For public meetings, if the host recording the session is not logged in, the recording will not be auto-added to Roundtable.

Conduct polls and quizzes

Polls are an effective way to quickly gather opinions, feedback, and insights from participants.
Hosts can easily create custom polls, set properties, add questions, and manage responses. Receive real-time updates on poll status and view results in a clear, organized format.
This feature also supports Quizzes, which are similar to polls but allow for right or wrong answers, making them perfect for assessments or interactive learning.

Use closed captioning

Generate a live transcript (closed captions) during a video session. This feature improves accessibility, enhances engagement, and allows participants to follow conversations more easily.

FAQs

Q: Can all participants speak during a meeting?
- A: Yes, all participants can mute and unmute themselves. Hosts have the ability to mute and disable video for all participants, but participants can re-enable their audio and video at any time.
Q: Can I create a meeting link ahead of time, and distribute the link to join that meeting in a calendar invite or an email?
- A: Yes. To create a video link, first create an event in Roundtable.
Q: Do I need to download a Roundtable meeting app to participate in a Roundtable video meeting?
- A: No, you do not need to download separate software to create or join a Roundtable video meeting.
Q: Do you save poll responses as part of the recording?
- A: No, poll responses are not saved as part of the recording.
Q: Can I download and share poll results?
- A: No, there is no ability to download and share poll results.
Q: How can hosts mute participants?
- A: On the participant's tile, there is an option for hosts to mute them.
Q: How do I change the meeting visibility?
- A: When creating the meeting, click the settings wheel and set the visibility to "public." You can also change this under the "Participants" tab. Note that only hosts can change this setting.