Recurring Events
Recurring events let you schedule something once and have it automatically repeat on whatever cadence fits your workflow — whether that's a weekly team sync, a monthly all-hands, or a daily standup. Here's everything you need to know to get started and stay in control.
🔁 How recurrence rules work
When you make an event recurring, you're telling Roundtable: "Repeat this on a defined schedule." Each repetition is called an occurrence, and they all belong to the same series.
You can set a recurring event to repeat:
| Frequency | Example |
|---|---|
| Daily | Every day, or every 3 days |
| Weekly | Every Monday, or every Monday and Wednesday |
| Monthly | On the 1st of each month, or the second Friday |
| Annually | Once a year on the same date |
| Custom | Any interval you define |
You'll also set an end condition for the series:
- Never — repeats indefinitely until you stop it
- After X occurrences — ends after a set number of repeats
- On a specific date — ends on the date you choose
🖌️ Creating a recurring event
- Create a new event in Roundtable as you normally would.
- In the event editor, toggle on Repeat.
- Choose your recurrence frequency (daily, weekly, monthly, etc.).
- Configure the details for that frequency — for example, which day(s) of the week for a weekly event.
- Select Save to set up your recurring event
- Fill in the rest of your event details (title, attendees, description, etc.) and save.
All occurrences will appear on the calendar automatically. You can always go back and adjust the series at any time.
📅 Editing a recurring event
When you edit any occurrence in a series, Roundtable will ask how far your changes should reach:
| Option | What it does |
|---|---|
| This event | Changes only the occurrence you selected |
| This and following events | Changes the selected occurrence and all future ones |
| All events | Changes every occurrence in the series, past and future |
When to use each option:
- Moving next week's meeting but keeping everything else the same? → This event
- Changing the meeting time going forward after a schedule shift? → This and following events
- Fixing a typo in the event title across the whole series? → All events
⛔ Deleting a recurring event
Deleting an occurrence follows the same flow as editing. Select the event, choose Delete, and pick your scope:
- This event — removes only that occurrence
- This and following events — removes that occurrence and all future ones
- All events — removes the entire series
Still stuck?
Contact us at support@civicroundtable.com and we'll help.